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May 20, 2012
METRO ARTS ALLIANCE (EOE), OFFICE SUPPORT ASSISTANT

TIME: 15-20 hours/week. Flexible. STATUS: Unpaid internship for a High School Senior or College Student BENEFITS: Gain professional work experience. Build your network. Get an up-close perspective on the Des Moines art scene. REPORTS TO: Executive Director

GENERAL JOB DESCRIPTION This individual reports to the Executive Director and is responsible for providing administrative support to staff. These duties include but are not limited to: online research and compilation of arts and cultural-related information, statistics, and events; data entry and database maintenance, filing and mass mailing; assistance with events and program planning.

DUTIES AND RESPONSIBILITIES • Research and compile statistical information for staff as requested. • Update and maintain mailing lists. • Take and transcribe minutes of Program & volunteer Committee meetings. • Produced mailing labels and reports as requested. • Copy, assemble and prepare meeting materials for board and programming committees. • Maintain appropriate interpersonal relationships with employees, volunteers, and members of the organization. • Perform additional duties as assigned

KNOWLEDGE AND EXPERIENCE • Extensive Microsoft office software experience, including word processing, desktop publishing, excel and Internet. • Working knowledge of office equipment, such as computers, fax machines, copiers, scanners, telephones and audio-visual equipment. • Demonstrated ability to work independently and as a team. • Very strong communication, organizational and interpersonal skills

TO APPLY: Email resume and letter of interest to Kim Poam Logan at Kim@metroarts.org.

May 20, 2012
Metro Arts Alliance-Project Specialist

METRO ARTS ALLIANCE Job Description Job Title: Project Specialist Reports to: Executive Director Salary: Organizational Position: Reports to the Executive Director. Summary: The Project Specialist is responsible for managing the planning, implementation, and evaluation of Jazz in July and Metro Arts Expo. Additional responsibilities, including assistance with marketing for the Alliance, will be assigned. The Project Specialist works with many different stakeholders in the community including artists, committee members, concert site coordinators, sponsors, media outlets, etc. The position requires strong communications skills to promote Metro Arts Alliance and its signature community events. Overall Responsibilities: Metro Arts Expo / Jazz in July • Event Coordination: Manage all aspects of Metro Arts Expo and Jazz in July. Organize event, arrange for artist’s participation and performance, procure venue, coordinate all related activities and services necessary for the event. Perform office-related tasks including reviewing, drafting and maintaining correspondence, maintain all electronic databases. Coordinate volunteer efforts and maintain financial records. • Public Relations: Oversee all communications and publicity related to the events, including information released to print, electronic, and broadcast media. Marketing • Coordinates communication and marketing of Metro Arts Alliance in coordination with Executive Director, including work on press releases, calendar listings, interview shows, obtaining and placing banners, compiling press packets, drafting and distributing newsletters, e-mails, maintaining website, brochures Job Duties: Directs the Metro Arts Expo and Jazz in July Programs: Responsible for the planning, promotion, implementation and evaluation. • Meet with all event committees to assure timely progression and proper coordination of efforts. For Metro Arts Expo, these include: artist relations, hospitality, volunteer, facilities, children’s activities, finance, entertainment, sponsorships, purchase/merit awards and media. For Jazz in July, these include marketing, sites, artists, budget, merchandise, special event, and education component. • Develop event timeline(s) and delegate responsibilities to committee members. • Provide office support for the event when needed or requested. • Establish and maintain current databases for artists, sponsors, media contacts and volunteers. • Monitor committee assignments, schedule and coordinate meetings, take meeting minutes and distribute to committee members. • Act as communications conduit between committees and with Executive Director and Education & Outreach Manager on event progress. • Work with Executive Director to develop event budget and monitor finances while staying within income and expense projections. • Work with Marketing Committee for media sponsorships and design of materials. Draft and disseminate news releases. • Communicate fundraising and promotional efforts relative to these events. • Coordinate promotion, sponsorships and partners with the committee chairs, committees and Executive Director. • Provide leadership for the organization and contribute to a team atmosphere. • Perform other duties as assigned by the Executive Director. Job Requirements: •Minimum of 2 years experience in events planning •Strong organizational skills with particular attention to details •Strong verbal and written communication skills •Experience in team building and demonstrated ability to work with diverse groups •Computer skills including maintenance of website •Flexibility in work schedule •Position requires substantial local travel at employee’s own expense Additional desired skills and abilities: •Knowledge of community arts organizations •Experience in arts programming and management •BA degree with an emphasis in arts or business administration, or marketing and communications. •Nonprofit management and funding •Ability to write news releases, reports, power point presentations, grants •Promotions skills •Computer knowledge utilizing Mac Microsoft office including word, file maker, excel •Supportive to artists and educators. Organized in planning and implementing work responsibilities.

Announcing an annual competition among our registered members.

All registered users may indicate works of art in their portfolio for a annual competition opportunity to be featured in a permanent exhibit in the venue of the virtual gallery. Rules and proceedures will follow. Jurors will consist of registered members, the IAG board, as well as the Curator, S. Richard Shook. Under development, the jury system will utilize software technology and a weighted system of evaluation. More information will follow.

The member registration system is now functional. Members can register. Log-in is not yet complete, but when it is, registered members will have access to features and controls for uploading images, making contributions, classified ads, comments among other things. Thanks for your patience!